In Topdanmark, we want our customers to always trust us. When you supply us personal data, we know that it is our responsibility to protect it. Therefore, we have IT systems, procedures and controls which ensure that we comply to the General Data Protection Regulation (GDPR) and the Data Protection Act, and that your personal data is processed and stored in a way that respects your privacy.
Topdanmark does not sell personal data.
In Topdanmark , we want our customers to always trust us. When you supply us personal data, we know that it is our responsibility to protect it. Therefore, we have IT systems, procedures and controls which ensure that we comply with the General Data Protection Regulation (GDPR) and the Data Protection Act, and that your personal data is processed and stored in a way that respects your privacy.
Topdanmark does not sell personal data.
We only collect the personal data, which is necessary and we process the personal data in compliance with current legislation.The purpose of the personal data determines which persoanl data is necessary In Topdanmark, we process the following types of personal data:
We only register data on persons if it is necessary. When processing your insurance, claim or buying shares, it can be necessary to collect data on the following categories of persons:
Advisers (bank, lawyer, accountant)
Therapists (doctor, psychologist, physiotherapist, etc.)
We collect the data both from you and from third parties such as your former insurance company, your doctor and Topdanmark's collaboration partners (for example: Coop, Sydbank, Varelotteriet, suppliers of fertiliser sensors and Leakbot etc.)
We collect data about you e.g. via cookies, telephone calls or chats with you. We also receive data, if you make use of social media such as Facebook, where you follow us actively write comments or in other ways communicate with us. If you participate in surveys or answer questionnaires, we gather the information from your replies.
Furthermore, we collect data from public and private registers such as the CPR register, CVR register, trade unions, the Register of Motor Vehicles, BBR, DFIM, credit reporting agencies and telephone book information.
When you make use of Facebook, Facebook installs a cookie on your computer, telephone or tablet, which collects data about you. The data is collected if you share, comment or like a post. Both Facebook and Topdanmark are responsible for this data collection. Facebook is the data controller, when your personal data is used for marketing and advertising on Facebook. Topdanmark is the data controller, when we receive statistics regarding Facebook users, which we then apply to target our marketing.
Facebook’s policy for processing personal data is available at:
We make use of your data when processing your insurances and claims, give you advice and keep you up to date on the products we, and our collaboration partners, can offer within insurance and banking. Furthermore, we make use of the data when processing complaints and lawsuits, as well as for making surveys and analyses to continuously improve our advice, service and technical solutions. If you have an IOT solution (Internet of Things), we will make use of the data to assess whether the data can be used to prevent damages.
The data collected from public and private registers are used for
If you are a shareholder, the purpose of processing your data is to update the register of shareholders and manage your transactions.
When you call us, we sometimes ask permission to record the call for us to continuously improve and ensure the highest standards for our service and products. We do this by evaluating the calls by listening to them and analysing them based on an automated transcription.
We record the call and subsequently process it with your consent, which you give in the telephone menu cf. Article 6, paragraph 1(a) of the General Data Protection Regulation (consent).
You can always withdraw your consent by writing to us at email@example.com. By using the same email address, you can also request erasure and object to Topdanmark’s processing of your personal data.
A limited circle of our employees has access to the recordings. We erase or anonymise recordings after 6 months and transcriptions after 18 months.
The recording of your call can also be used as documentation, if you want it to. If within 6 months, your call becomes part of a complaint, dispute or other form of casework, including disclosure and inspection or limitation, the recording can be stored as long as necessary for solving the specific case in accordance with the rules of statute of limitations.
If you use our chat service on the website for subscriptions, damages or police questions, we process the information that you enter. If you chat with us without being logged in, any personal information in the chat will be anonymised after 1 hour, so that the conversation can no longer be attributed to you. If you chat with us after you have logged in to Mit Topdanmark, we may save the chat on your case. The chat conversations are used to enhance the user experience and clarify the chatbot's answers.
When you log on to Mit Topdanmark, we identify you. The data on your use of the website is processed confidentially and in the same way as all other customer data.
The legal foundation for Topdanmark processing your data is the financial regulations (The Financial Business Act etc.) and other relevant legislation including:
Topdanmark also process your data if necessary, as consequence of a contract you have entered or are considering entering with us, or if you have given your consent cf. the General Data Protection Regulation, article 6, paragraph 1, see paras (a) and (b), or if any other rules for processing according to the General Data Protection Regulation, article 6 or article 9 apply.
Moreover, Topdanmark process your data when necessary to pursue lawful interests. This could be preventive action against abuse and loss, to strengthen our IT security, and for direct marketing etc.
As a financial institution, we are subject to a strict duty of confidentiality according to the Financial Business Act. Therefore, your data is processed confidentially, and we only disclose your personal data if you have given your consent, or if we have legitimate interest by law.
Topdanmark discloses data to the following recipients:
Persons related to an insurance or pension scheme e.g. policyholder, next-of-kin, claimant, beneficiaries and counterparties
Other insurance companies
Public authorities (police, tax authorities, municipal authorities etc.)
Repairers e.g. skilled workers
Doctors and other therapists
Topdanmark is obliged to erase personal data when no longer relevant. This means that we on an on-going basis erase data for which we no longer have a reasoned purpose, has a legal obligation to store, or when we no longer can be met by a claim.
Topdanmark's rules of erasure is based on the absolute limitation rules in the limitation act and the storage requirements in the bookkeeping act.
The standard rules of erasure for Topdanmark are as follows:
Your security is important to us. Therefore, we have taken both technical and organisational measures to protect the data we receive. This means that we have:
In Topdanmark, we make use of profiling and data modelling to be able to provide you the right insurances, fix prices, reveal fraud and risk of fraud, assess the probability of breaches, assess assets and for marketing purposes.
We are also working on automated rulings for some of the rulings we make. This means that a robot will make the ruling on whether a claim is covered by the insurance, or if we can make an insurance quote. If a ruling is automated, you will be informed hereof in the specific ruling.
In Topdanmark, we have adopted ethical principles for the use of artificial intelligence. You can read the principles here:
Nearly all emails to and from Topdanmark are encrypted by TLS (Transport Layer Security), thus the e-mail is protected during transport. We also encrypt emails, thus we can send and receive emails containing sensitive personal information.
If you want to send emails encrypted with certificate to Topdanmark, please send your emails to firstname.lastname@example.org after downloading the certificate at https://service.nemid.nu/dk-da/support/soeg_certifikat/.
You can also write to us via your e-boks. All you need to do is log in to your e-boks, choose “Skriv ny post” and choose “Topdanmark” as the recipient.
Topdanmark may choose to use data processors, including suppliers of software, hosting, security and storage. Therefore, your data can be disclosed to data processors.
All data processors are subject to written authorisation and control to ensure that your personal data is solely used for the specific purpose for which the data was collected.
Topdanmark has chosen to outsource some services to countries outside the EU/EEA; this includes IT technical development and support. When doing so, we ensure your rights by using the EU Commission’s standard contracts, or other bases of transfer approved by the EU Commission. To get more information on the different bases of transfer, contact us at email@example.com.
We have written contracts with all data processors, and we perform on-going audits to ensure that they comply with our instructions on secure processing. As a part of the instructions, we require the data processors to treat your data confidential and take the appropriate technical and organisational measures to prevent your data, unforeseen or illegally, from being destroyed, lost, impaired, abused, divulged to any unauthorised persons, or in any other way processed in contravention of the General Data Protection Regulation.
At any time, you can exercise your rights – however, with certain statutory exceptions.
If you are dissatisfied with how Topdanmark is processing your data, you can send your complaint to us at firstname.lastname@example.org. You can also send a complaint to Datatilsynet (The Danish Data Protection Agency), Carl Jacobsens Vej 35, 2500 Valby, Tlf. 33 19 32 00, mail email@example.com, website: www.datatilsynet.dk.
Topdanmark A/S and Topdanmark Forsikring A/S, Borupvang 4, 2750 Ballerup are data controllers.
If you have any questions regarding the processing of personal data, or if you want to exercise your rights, please contact us at www.topdanmark.dk, or call us at 44 68 33 11. You can also contact our Data Protection Advisor at firstname.lastname@example.org.